Board Meeting Agenda 05/02/2018

 

Board Meeting Agenda

Date/Time: Wednesday, May 2, 2018  7:00 - 9:00 pm

The Co-op: 18 Putnam Ave, Brooklyn

 

Facilitator:

Note-taker: Matthew Talmage

Note-takers - please see link to secretary responsibilities.

Timekeeper:  

Directors Present: Matthew, Chris, Christina, Cecile
Directors Absent:
Others in attendance: no one

Any person attending may participate equally in discussions, but only Co-op members/owners may vote on any issues. Member/owners may receive work credit if they attend (allotted 1 time a year).

Next Board Meeting is Wednesday May 9; next General Meeting is May 23 2017 at the store. Want to be a facilitator, secretary, timekeeper or to propose items for a future GM agenda. Please email board@greenehillfood.coop (work credit always allotted)

Welcome/Orientation  7:00-7:05 (5 min)
Welcome and introductions. Brief explanation of the purpose of the Board Meeting. Questions welcomed!

Consent Agenda  7:05-7:10 (5 mins)
A collective vote on decisions that have already been made or that don’t generally require/solicit discussion. Attendees can pull out any item they would like more discussion on, and this item will be moved to discussion at the end of the meeting. Information on all consent agenda item votes will be circulated in advance of the meeting.

  • Link to minutes  from previous Board meeting  

1. Store Coordinator Update  7:10-7:15 (5 min)

  • Interview Friday 6pm with Lindsay Reichart

  • Sapana will be asked to help with publicising GM position

  • Trying to clear up miscommunication with Lindsay about paid time during buildout

    • She would like her average billable hours similar to her store coordinator time which is 25hrs/week = approximately $500

    • This is the max we can afford; request that she can manage her time and allow the board to help fill the time to keep her from working over that much; we don’t want to exploit the cooperative and hard working nature of LIndsay

2. Lease Committee and Relocation  7:15- 7:25 (10 mins)

  • Roof not done but being worked on; we’re having to hire day laborers for skilled work and when speed is of the essence;

  • An electronic version will be uploaded to the Board drive

3. Committee Reports  7:25 - 7:45 (20 min) Add discussions as needed from committees and liaisons below.

if there is nothing to be discussed or decided but a report is needed add at the end of this agenda.

  • Finance and Investments:
    Committee chair Bianca Orlando, Liaison Christina Travers

  • Liaison: getting together this coming weekend; working on better way to track incoming and outgoing monies

  • Fundraiser = $3,259

  • IndieGogo = $39k, but expecting $35

  • Merchandising:
    Committee chair Sarah Chinn, Liaison Christina Travers

  • Mark up policy needed soon

    • The flexible mark ups is going to be a lot of work; will we be able to maintain it? A lot of nuances, but will make it difficult to know if we’ll meet the Finance Budget requirements

    • 35% mark up still a concern that might turn shoppers away

  • Marketing, Website:
    Acting committee chairs DK Holland and Sigourney Woodfork, Liaison Chris Gollmar

  • No report

  • Outreach:
    Committee chair Juliana Pinto, Liaison Chris Gollmar

  • No report

  • Membership:
    Committee chair Renee, Liaison Cecile Arnaud

  • No report

  • IT:
    Committee chair Misha Avrekh, Liaison Cecile Arnaud

  • Renee reached out to Chad and Mattias to help with fixing the low hours messaging

  • Misha resigned; Cecile asked for info that new person would need to manage systems; Chris will reach out.

  • Governance:
    Committee chair Amanda , Liaison Matthew Talmage

  • No report

  • Operations:
    Committee chair Elizabeth McGee, Liaison Matthew Talmage

  • Floors to be laid 5/2; polyurethaned 5/3 and drying 5/4; moving weekend of 5th and 6th

  • HR:
    Committee chair Hannah GW, Liaison Matthew Talmage

  • See above

4. Committee Asks and Gives  7:45 - 7:55 (10mins) (Committee Chairs and Liaisons)

Committees asks for help or support / others give below:

  • None

5. AGENDA - free flowing and aspirational discussions  7:55 - 8:05 (10mins)

  • Figuring out foci of next board meetings

  • 5/9 = Inventory/Revel/Merch update

  • 5/16 = Mark Up plan

  • General Meeting 5/23

  • 5/30 = Operations committee shore up along with General Manager

6. Bike Rack (Notetaker)


Closing  8:05 - 8:10 (5 min) Board reviews votes at the end of each Meeting

No votes taken.

Reports in writing:

 

Membership and Finance Report

  • Monthly membership report (link)

Summary of report:

Current number of working members: ________

Number of new members and deactivated in November: __ new members,  

__ reactivated member, __ trial members

Number of existing members waiting for investment returns: _________

We’ve seen roughly a ___% increase in membership since January.

 

  • Monthly finance report  (link)

            Summary of report:

 

(current month 2017)

(previous month 2017)

(current month 2016)

NET SALES


Transactions


Average transactions


 


 

Meeting NotesGreene Hill Food Co-op