BOD Working Session 11.12.14 Agenda Committee
Board of Directors ~ Agenda Committee Wed., Nov. 12 – 7.30 - 9.30pm
The Co-op: 18 Putnam Ave, Brooklyn
Facilitator: Renée
Note-taker: William
Timekeeper: Keith
Present: Renée, William, DK, Sean, Keith, Rachelle, Allison, Jeannie, Lauryl, Joe (PSFC), Ann (PSFC)
Absent: Hillary (notified)
- Update on Action items from previous Working Session (All, 15 min)
- Keith: store coordinators ideas for increased sales
- SC Liaisons: can we do shopping during store-close hours?
- Update from Lauryl: Going fine, not much sales, people appreciate.
- Can we make it more formal, announce as a trial?
- Update from Lauryl: Going fine, not much sales, people appreciate.
- ACTION ITEM: Write up for newsletter---who?
- GM at store updates: chairs, heat, cleaning
- Insulation happening
- Chairs came from Pablo
- If time:
- Update on Membership/Outreach EOY fundraising and membership drive ideas
- Marketing: Status of in-store signage encouraging members to shop more.
- Festive themes, etc.
- DK talked about making a variety of membership materials “more welcoming”
- Store decorating party on Sunday Nov 16, 3-6pm
- Open shopping day in Dec 10th or thereabouts
- Home delivery partnership w/cargo bike
- Finance Report (Sean, 10 min)
- Sean speculates sharing some financial information with members as a way to spur more shopping
- ACTION ITEM: Print out shopping “matrix” for distribution - Sean/Marketing
- Joe: “temporary trial membership”, direct mailing to the neighborhood
- ACTION ITEM: Three month provisional membership (how to make that work) - William
- Discussion about opening the store all the time
- Need to generate membership reporting similar to financial
- ACTION ITEMS: Keith & Allison Ann: schedule Lauryl effectively when member leadership is weak
- ACTION ITEM: Jeanne, Matt & Lauryl: Need to strengthen member leadership in the store - Had mtg, in progress
- Store Coordinator check in (SC liaisons, 10 min)
- Investment fee amount, why so high? Can we lower to entice more members to join? (Renee/All, 10 mins)
- Joe: give people more time to pay their investments?
- Most Board did not support
- PSFC discussion with Ann and Joe (All, 45 min)
- One fee, shop at both? - How to manage the member status aspect?
- Joe “I really want you guys to make it”; idea could backfire; too tempting for sales to go to PSFC or other places
- ACTION ITEM: Joe/Ann: Letter to PSFC members in GH catchment area: PSFC members can shop at GHFC for next three month if they complete? Find out why they have not joined GHFC, would they join?
- Joe: idea needs to be approved by PSFC general coordinators
- Rachelle: could PSFC designate one of its staff members to work at GHFC on a consultancy basis?
- William: turn Rachelle’s idea around and send some GHFC members to PSFC to learn from their staff.
- We become PSFC annex?
- Finance support
- Solutions for improving sales?
- more?
- One fee, shop at both? - How to manage the member status aspect?
ACTION ITEM: Next Agenda meeting devoted to hammering out six month plan to open store all the time
Board decided to hold AM and GMs at 7:30pm
- Why are we a member only Co-op? Should we consider opening to the public? (All, 15 min)
- GM Agenda: (All, 10 min)
- POS update/vote (need one sheet comparison and client reviews)