Working Board Meeting Agenda and Interim Election

Wednesday, April 26th 2017,  7:00 - 9:00 pm The Co-op: 18 Putnam Ave, Brooklyn

 

Facilitator:    

Note-taker:

Note-takers - please see link to secretary responsibilities.

Timekeeper:  

Directors Present:

Directors Absent:       

Others in attendance:

Any person attending may participate equally in discussions, but only Co-op members/owners may vote on any issues. Member/owners may receive work credit if they attend (allotted 1 time a year).

Next General Meeting is May 24th 2017 at the store. Want to be a facilitator, secretary, timekeeper or to propose items for a future GM agenda. Please email board@greenehillfood.coop (work credit always allotted)

Welcome/Orientation  7:00-7:05 (5min)

Welcome and introductions. Brief explanation of the purpose of the Board Meeting. Questions welcomed!

Approve Previous Meeting Minutes  7:05-7:10 (5min)

  • Link to minutes  from previous Board meeting for approval

1. Store Coordinator Update  7:20-7:30 (10min)

2. Lease Committee and Relocation  7:30- 7:40(10min)

3. Committee Reports  7:40-7:50 (10min)

  • Monthly membership report (link)
  • Monthly finance report are shared at the Meeting, please feel free to contact the board or finance if you have any questions.

Budgets:

IT (How is this pertinent with moving the website to SquareSpace)

In response to the request for committee budgets, I am proposing an estimate for upgrading GHFC servers (the web server and the database server).

* Web server -- more memory and disk space -- $90 per month

* Both servers -- more memory and disk space -- $180 per month

Upgrading the web server is the higher priority. It would mean faster performance and more stability for http://www.greenehillfood.coop/ and other greenehillfood.coop websites. As per Misha, We are currently paying 30/40 dollars per month depending on the server load

The squarespace ($20/mth) would be in addition to what we are paying now, because we'll still need to run the civi website.

The Mailchimp ($50/mth) would be instead of sendgrid, which is what we are currently using. I am not sure how much that is

4. AGENDA - free flowing and aspirational discussions 7:50-8:45 (55min)

Interim board member election.

Re-organize Liaison including new board member, and officers role (see list at the end of Agenda)

Sharing current Situation w/ Members at large (content and format) Relocation Questions

PSFC change of policy for shift reporting

Dual Members shift reporting policy

GHFC shift banking system

How to insure a good flow of information between committees and the board (content and format)

5. Bike Rack  8:45 - 8:55 (10min) (Notetaker)

Member/owners may receive work credit if they attend (allotted 1 time a year).

  • Note from Renée B: Not clear why this is on here because this is the current situation, changed and voted on by the Board in early 2016?

Closing  8:55 - 9:00 (5min) Board reviews votes at the end of each Meeting

Board Organization:

    • Finance: Committee chair Bianca Orlando, Liaison Christopher Gollmar
    • Merchandising: Committee chair Sarah Chinn, Liaison Lauryl Berger-Chun
    • Marketing & Website: Committee chair Ray Jolicoeur, Liaison Chris Gollmar
    • Outreach: Committee chair Ray Jolicoeur, Liaison Christopher Gollmar
    • Membership: Committee chair Chad Donnick, Liaison Cecile Arnaud
    • Investment: Committee chair Renee B, Liaison Cecile Arnaud
    • IT: Committee chair Misha Avrekh, Liaison Cecile Arnaud
    • Governance: Committee chair --- , Liaison Christina LeMoine
    • Operations: (renamed from Design build/Operations)  Committee chair Penelope August, Liaison Elizabeth Agee
    • HR: Committee chair Megan Curran, Liaison Christina LeMoine
Meeting NotesBoardComment